Invitation to Bids (ITBs) & Request for Proposals (RFPs)#

The City of Fort Collins utilizes the Rocky Mountain E-Purchasing System (RMEPS) to post Request for Proposal (RFP) and Invitation to Bid (ITB) opportunities. This system will provide you with convenient online access to RFP and ITB information for the City of Fort Collins and more than 200 other local agencies throughout Colorado. 

It's easy to participate in solicitations from both the City of Fort Collins and other participating agencies -- simply register online. To register, visit http://www.bidnetdirect.com/,use the "Register" link and complete your registration.  If you are currently registered as a vendor on this system with another participating local agency, there is no need to register again.  If help is needed with registration, please call the support department at BidNet toll free at 1-800-835-4603. 

Each solicitation contains complete instructions for submission of the bid or proposal.  Vendors are asked to complete all forms in their entirety and provide all requested information.  All bids or proposals should be clearly identified by solicitation number and solicitation title on the face of the submittal envelope or email.  Vendors must acknowledge addenda that have been issued in their submission. Bids and proposals must be received on or before the schedule opening time.

Bids: Bid openings will be conducted by video conference per the information in the ITB. Bids must be received on or before the scheduled opening time.  After the bids are opened, the tabulation and analysis is made by the Purchasing Division. After consultation with and concurrence from the requesting department’s Project Manager, an award is made via purchase order and in many cases a contract. A contract, certificate of insurance and Performance/Payment Bonds may be required.

RFP's: RFP’s are evaluated by a selection committee and rated using the criteria listed in the RFP document.  Selection may be made from the written proposals submitted and/or interviews may be held.   Award is made after contract negotiations with the highest ranked firm.